Executive Assistant at a Leading Global Alternative Asset Management Firm

求人詳細

Calendar & Schedule Management: Seamlessly manage complex, rapidly changing calendars. Prioritize meetings, resolve scheduling conflicts proactively, and allocate time efficiently across global time zones.

Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, hotels, ground transportation, and visas. Provide detailed, minute-by-minute itineraries and remain available for real-time troubleshooting.

Expense & Invoice Management: Process and track complex expense reports in a timely manner, ensuring strict compliance with Blackstone’s internal corporate policies and accounting guidelines.

Meeting & Event Logistics: Coordinate high-profile meetings, investor presentations, and internal events. Secure conference rooms, arrange catering, set up AV/Zoom infrastructure, and prepare necessary briefing materials or presentations.

Communication & Gatekeeping: Serve as the primary liaison between executives and internal/external stakeholders (including portfolio company CEOs, institutional investors, and senior leadership). Screen incoming calls, manage correspondence, and route inquiries appropriately.

Ad-Hoc Projects: Assist with special projects, research, and data entry as required by the business group to support investment or operational workflows.




#LI-Hybrid
#LI-KN

こんな方を求めています

経験・スキル

Experience (Mandatory):

Minimum of 5+ years of executive support experience, specifically serving as a Secretary / Executive Assistant to a CEO, President, or Board-level Executives (役員) within a Japanese company (日系企業).

Solid understanding of Japanese business etiquette (keigo, omotenashi, corporate hierarchy, and protocol for interacting with external VIPs).

Language Skills (Mandatory):

English: Business-level proficiency (both written and spoken). Capable of handling global internal communications, coordinating with overseas offices, and managing English documentation seamlessly.

Japanese: Native-level fluency (impeccable written and spoken communication).

Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and travel/expense management systems (e.g., Concur).

Problem-Solving & Agility: Superior organizational skills with a laser-sharp attention to detail. Proven ability to multitask, prioritize under pressure, and pivot quickly when priorities shift.

Discretion: Absolute integrity and demonstrated ability to handle sensitive, highly confidential financial and proprietary information.

学歴

大学卒業以上

募集要項

職種

秘書、受付、セクレタリー

給与

年収 1,000 〜 1,500万円

賞与

0

雇用形態

正社員

雇用期間

期間の定めなし

就業時間

09:00～18:00

休日休暇

土曜日　日曜日　祝日

保険

健康保険　厚生年金保険　雇用保険

受動喫煙防止措置

敷地内禁煙

業種

その他　金融・保険

※詳細はお仕事のご紹介時にお伝えします